Executive Assistant to CEO (Energy Sector, Travel-Heavy | High-Impact Role)

Oil Dynamics LLC is seeking an exceptional Executive Assistant to work directly with the CEO across international, high-stakes energy projects.

This is not a traditional assistant role.
We are looking for a highly capable operator who can think, act, and execute at the level of a Chief of Staff — someone who thrives in complexity, moves fast, and can be trusted with critical business processes.

This role requires constant mobility, high adaptability, and strong personal resilience. A significant part of the work happens on the move, across countries and time zones.

What You Will Be Responsible For

• Act as a strategic right hand to the CEO in day-to-day operations and decision-making
• Own and drive projects end-to-end: from structuring tasks to execution control
• Align cross-functional teams (technical, financial, operational) and ensure forward momentum
• Prepare high-quality analytical materials, reports, and executive-level presentations
• Continuously adapt presentations and messaging based on stakeholder feedback
• Participate in negotiations and maintain business communication (frequently in English)
• Travel with or ahead of the CEO to support key meetings, site visits, and project stages
• Monitor project execution (including remote oversight) and maintain direct communication with teams on the ground
• Identify inefficiencies and proactively optimize processes
• Filter priorities and protect the CEO’s focus in a high-volume, fast-changing environment

Candidate Profile

• Readiness to often international work trips, including Middle East
• Minimum 5+ years in a comparable role
• Experience in complex, multi-stakeholder projects
• Fluent English (daily working language)
• Russian (clear, structured)

What Defines a Strong Candidate

• Sharp analytical thinking and structured problem-solving
• Strong communication and negotiation skills
• Ability to operate under pressure and manage multiple priorities without losing detail
• High speed of thinking and response
• Strong ownership mindset: if you take it — you deliver it

Critical Capabilities

• High emotional intelligence and situational awareness
• Ability to read the room: understand reactions, resistance, and decision dynamics
• Flexibility in communication style — from engineers to top executives
• Proactive behavior: not waiting for instructions, but driving outcomes
• Comfort with ambiguity, constant change, and high expectations

Work Format

• Full-time
• Travel-heavy role (core requirement, not occasional)
• International assignments across multiple regions (including Central Asia and the Middle East)
• Location-flexible: you may be based in any country
• Remote work possible during non-travel periods

Compensation & Conditions

• Starting from $2000/month + performance-based bonuses (personally discussed)
• Official employment via Kazakhstan-based legal entity
• All travel expenses fully covered (flights, accommodation, transport, communication, food)
• Paid leave
• Exposure to international, high-level projects and decision-making

Who Will Not Succeed in This Role

• Candidates looking for a predictable 9-to-6 schedule
• Candidates who require constant supervision or clear step-by-step instructions
• Candidates uncomfortable with frequent travel and changing environments
• Candidates who prefer execution over ownership

Who Will Thrive

Someone who naturally operates beyond the scope of an assistant:
who can anticipate, structure, decide, and move things forward — even in uncertain conditions.

Selection Process

We run a structured and efficient selection process:

Initial few questions after application

Online interview with the recruiter (experience, thinking, communication)

Final online interview with the CEO